HIPPA Policy & Private Practices

The HIPPA Policy or “The Privacy Rule” sets guideline as to who can receive and view your health information. The policy explicitly states that you own all information regarding the state of your health – with the medical facility directed to protect all these data. The policy covers oral, written, or electronic data.

Information covered under this rule include:

  • Diagnosis
  • Test results
  • Symptoms
  • Treatments or drugs administered
  • Any relevant medical information

Billing and payment concerns, including your insurance information

Medical facilities just like GPCA are authorized to collect pertinent data from you as well as laboratory tests but only for the purposes of providing diagnosis and prescribing treatment. Data could also be used in quality studies (for administrative purposes only) and to collect your payment as in the case of processing your insurance claims.

Patients’ Rights

As our client/patient, you have the right to

  • Obtain a copy of this HIPPA Policy/Notice indicating how your medical records will be used
  • Make changes/corrections to your health information/data
  • Obtain a copy of your medical/health information; though we reserve the right to charge a fee for this added service
  • Request for your medical/health information to be sent to another doctor; fees apply for this added service and we require a signed medical release form from you
  • Decide whether to share your medical records for various purposes, including marketing or tests/trials.
  • Request comprehensive reports about your shared medical records, including where and when these were shared
  • You may send a written protest/complaint to the US Government or contact the person below if you have reason to believe that your medical records are at risk or that the facility has denied any of your rights.

Daily Operations

Each time you visit our facility, you will be asked to sign in and indicate the purpose of your visit. As much as possible, we will keep all information confidential; thus, if you inadvertently view/hear protected data, we request you to keep this confidential. We have created procedures to ensure your information remains confidential, even to your family members. When you sign the form at the front desk, you will have to indicate how we can communicate with you (via mobile phone, telephone, email, fax, etc.) and what information we can leave. These information will be helpful for us to provide you notices of confirmed appointments, availability of test results, etc. Unless you chose to allow us to leave any form of medical detail, then you will only receive a message stating GPCA called.

Training is provided by Medical Access to make sure our staff understands and signs a patient confidentiality agreement. Our Business Associates may receive your billing/medical data for billing/payment-related concerns; in turn, they are who are also required to protect all confidential and medical-related data.

Diagnosis and Treatment

All pertinent medical information are collected for the purposes of providing you with proper diagnosis and treatment.

We have the right to share these medical data to:

  • Family members you authorize to receive your health care data
  • Pharmacists who will provide your medications
  • Radiologists who will read x-rays
  • Laboratories who will perform clinical tests
  • Medical practitioners who will provide additional service/treatment (with referral)

Special Circumstances

There are certain circumstances when we are required by law to share your medical information with or without your permission. These could apply for

  • Automobile accidents
  • Cases for Worker’s Compensation
  • Court order or subpoena requested by law enforcers
  • Requests by public authorities for the purposes of statistics (example: rabies cases)
  • Suspected neglect or abuse
  • Gunshot wounds
  • Death


If you used an insurance plan to pay for your visit/treatment, the insurers often require us to share your medical information so we can get authorization to provide treatment and be re-compensated for the medical care we offered. In this case, we get our payment using your medical data.

If you still have concerns or questions, feel free to contact:

Dr Manbir Takhar, Chief Medical Officer
12321 Middlebrook Rd
Germantown, MD 20874
You can also visit http://www.hhs.gov/ocr/privacy/ for the health information privacy policy of the government.